How to install new fonts in Microsoft Office documents?

August 15, 2019 |

greater than 3 minutes

By default, you’re able to choose from a large collection of fonts when working on any Microsoft Office document. You might not need new fonts, as the preloaded list contains all the basic fonts that can be used for business, professional, and academic documents. From Times New Roman and Ariel to the Microsoft exclusive, Calibri, you might not need to think about fonts while using any Office application.

That said, there are cases where the need to touch things up requires new fonts that the default list might be lacking. If you find yourself in this situation, the good thing is that you’re not limited to the fonts that come with Office. There are different ways that you can install new fonts in your office applications.

In this article, we’ll show you how to download and install custom fonts to use with Office in Windows 10.

Installing New Fonts in Microsoft Office

There are no options to install or add new fonts in any of the Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint. To add a new font family or an individual style, you have to download and install the font files first. These include the OpenType “.otf” or TrueType “.ttf” files. Once installed, the fonts will be available in your office applications.

You’ll be able to install the fonts you need, using the methods below.

How to Import New or Custom Fonts to Microsoft Office, Using Microsoft Store

  1. Press the Windows logo key and I key on your keyboard simultaneously to summon the Settings app.
  2. Once you’re on the Settings home screen, click on the Personalization label.
  3. Go to the left pane of the Personalization page and click on Fonts.
  4. Now, go to the right pane and click on the “Get more fonts in Microsoft Store” option.
  5. You’ll be redirected to the Fonts page in the Microsoft Store.
  6. You can choose a font style that you’d like to add to your collection.

Note that you might have to pay for some fonts, while others are free.

  1. Now, click on the Get button once the Font style shows up.
  2. Your new font will now be automatically imported into all your office apps and other programs that support your system fonts.

Adding New Fonts to Office, Using File Explorer

Apart from the Microsoft Store, there are other online marketplaces where you can get nice fonts to add to Office. There’s a huge range of free and paid font catalogs that you can choose from to add to your collection.

To add these fonts to Office, download the font file from the internet, locate the file on your computer, and then run the installer. If the file is compressed (a zipped file), make sure you extract the installer before running it. Follow the on-screen instructions to complete the installation. Once the process is complete, you’ll be able to see the newly added fonts in the fonts drop-down menu in your Office applications.

You can also install the custom fonts by following these steps:

  1. Open Settings, using the Windows + I hotkey.
  2. Click on Personalization once the Settings app opens.
  3. Go to the Fonts tab on the Personalization screen.
  4. Now, open a floating File Explorer window, and navigate to the directory where you saved the font files you downloaded. Select the files, and then drag them to the point on the Settings screen that reads “Drag and drop to install.”
  5. The fonts will now be available in your Microsoft Office apps.

If there is more than one user profile on your computer, you can install the font so they can be used in Office apps on every user account. Go to the font file, right-click it, and then click on “Install for all users.”

Uninstalling a Font

There are different scenarios where you might need to uninstall one or more fonts:

  • You might be encountering an error while trying to install a particular font because an older version is currently in your collections.
  • You might want to free up space and remove unneeded fonts.

Follow these steps to remove any font from Office:

  1. Use the Windows + I combo to open the Settings app.
  2. Once Settings comes up, click on Personalization.
  3. Go to the Fonts tab.
  4. Under Fonts, go to the “Available fonts” section and click on the font you want to uninstall.
  5. On the next screen, click on the Uninstall button and confirm your decision by clicking on Uninstall again. If it’s a font family, another confirmation prompt will come up; click on the first option which reads “Yes, I want to delete this entire font collection from my computer.”


That’s it – how to install new fonts in Microsoft Office on a Windows 10 PC. As you can see, the processes are easy and straightforward, and you just need to know which font style you’re looking for. If you have further questions or want to share your thoughts on the topic, use the comments section below. To make sure your font files don’t suffer corruption and your system stays protected against malicious programs, install Auslogics Anti-Malware.

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