Microsoft’s Cortana was one of the additions to the Windows operating system that brought about a huge change to the way users interact with the computer. It was built specifically for Windows 10, and for all Microsoft devices that used the Windows 10 operating system. Microsoft has constantly been updating Cortana so that it is able to perform a wide variety of tasks. Cortana is considered to work as your personal virtual assistant while you are using the Windows OS. Many users do not yet know the full potential of Cortana and are still reluctant to exploit it.
In this article, we are going to be discussing one of the many functions of Cortana which is sending dictated emails
Sometimes, many users are lazy to open their emails, type what they want to send, and send it. Besides, the Windows operating system was also built for visually disabled people. So, this is where Cortana comes in really handy. You are able to send emails by just telling Cortana what to send, and she will do it for you.
If you have ever found yourself sitting at your desk, your hands full with a sandwich, or you just didn’t want to touch your keyboard, but needed to send an email out, there is finally a solution to that dilemma. Today, with Windows 10 you can do that by simply using your voice and your helpful personal assistant Cortana. So, we are going to go through the basic setup you need to get Cortana to respond to you.
If we go into Settings, you can do this by pressing the Windows logo key + I on your keyboard. Now, click on Cortana from the available options. The easiest way to open Cortana settings is by typing Cortana in the Start search box, you’ll see Cortana and Search settings, click on it. This will take you to the page where you will see the different settings, which can be configured for Cortana. But the main thing we are interested in is configuring Cortana to respond to your commands without having to click the microphone on the Search Bar. In the Cortana settings window, click on the Talk to Cortana tab on the left pane. You will see an option in the right pane which lets Cortana respond to “Hey Cortana”, toggle it on. There is also a setting which lets Cortana learn the way you say “Hey Cortana”. Click on the link to begin the training. Cortana will give you a total of six phrases for you to repeat them so that she will get accustomed to the way you pronounce certain words.
Once you are done with the training, you will be able to launch Cortana via voice and send out your first email
You can send an email with nothing more than saying ‘hey Cortana’ to get her to pay attention and then send her the command to start the email. Cortana will guide you through the process. So, now that you have sent the email let’s go check to make sure it went okay. As a matter of fact, you don’t need to do any typing for that either. All you need to do is say Hey Cortana- Open Mail. So, Cortana automatically opens the mail and goes to the Inbox. Now, you need to navigate to the Sent box. There, you will find the email which you composed just by talking to Cortana. So, there you have it, the quick and easy way to send an email with no typing, hands-free, with Windows 10 and Cortana and of course a microphone. So, play around with it, experiment with it. It’s going to save you a lot of time, and it’s a pretty nice feature.
Some users have been asking us about what to do if Cortana won’t send email? That is why, now, we are going to show you how to fix the ‘Cortana is not sending dictated emails’ problem. First, you need to make sure that you followed all the steps we provided above. Sometimes, it may be that Cortana is not yet activated, or she can’t understand your voice. Once you have made sure that everything is okay, then you should continue with the solutions we provide below.
- Change your regional settings
- Restart Cortana
- Fix Windows Speech Recognition
Solution 1. Change your regional settings
Sending dictated emails is not enabled for all regions. If you are not using the UK or US version of the Windows operating system, you won’t be able to use Cortana to send emails. You can fix this by changing your regional settings to English. Here is how to do it:
- Press the Windows logo key + I on your keyboard to open the Settings app.
- Now, select Time and Language from the list of options available.
- Select the Regions and Language tab on the left pane, then select United Kingdom or United States from the list.
- Once you are done, save the changes and close the window. This should fix the dictated emails problem you are having with Windows 10.
Solution 2. Restart Cortana
Another way to fix this problem is by disabling Cortana from the Settings app, then restarting your computer. Once your computer restarts, re-enable Cortana and check if the problem has been solved.
Solution 3: Fix Windows Speech Recognition
Another reason why Cortana can’t send dictated emails could be because of problems with Windows Speech Recognition. To fix this, use the following steps:
- Disable the Speech Recognition app by saying “Stop listening”.
- Now, launch Cortana and select “I agree” for all the features of the assistant to be enabled.
- Re-enable the Windows Speech Recognition by saying “Start listening”. This should fix the problem you are having with sending dictated emails using Cortana.
Pro tip: Viruses and malware are one of the leading problems Windows users are facing. A virus can corrupt your important files or provide a means for hackers and cybercriminals to get access to sensitive information on your computer. Viruses have various effects on your computer. Sometimes, they may mask themselves as system files and remain silent while the hacker steals information from your computer. Other times, they may cause your computer to crash. To avoid all these problems, we suggest that you download and install Auslogics Anti-Malware. This tool will scan your computer for any malware and eliminate it. It is very effective, and you will be able to surf the internet without the fear of being infected. The reason why this security tool is very effective is that its malware database is updated on a regular basis. You will also be able to schedule regular scans of your system to make sure there are no malicious objects.
We hope that this article solved the dictated emails issue on your Windows 10. Share it with others who might need such information.
We appreciate your ideas and comments, and we are ready to answer all your questions regarding the above topic.