How to combine multiple Word documents into one easily?

April 17, 2019 |

greater than 4 minutes

If you have multiple Word documents that you wish to merge, there are numerous options that you can apply. To begin with, you can try the normal copy and paste, but it can be tricky and tedious, especially if you want to merge a huge batch of Word documents. Besides, you have to be careful not to change the original format.

Why Should I Merge Two Word Documents into One?

Well, while working with Word documents, there may be instances when you receive a lot of copies with revisions and suggestions from your editor or the other team members. Keeping track of all the changes can be difficult, and your best option to keep your work organized is to merge the multiple documents into one.

This post takes you through the steps you need to undertake to merge as many Word documents as you’d like into one.

How to Merge Multiple Word Documents into One

Merge Documents by Copying and Pasting

Although this method is time-consuming, it’s the simplest you can try, especially if you’re combining two documents.

  1. Open the two documents that you want to merge.
  2. Go to the document that you want to add and press Ctrl+A simultaneously on your keyboard to select all the text.
  3. Right-click anywhere on the selected text and click “Copy”. Alternatively, after selecting all the text, go to the “Home” tab and select “Copy”. For a quick shortcut, use the Ctrl+C key combination.
  4. In the second document, right-click where you want to add the copied text and click “Merge Formatting”. This ensures that the formatting of the new text matches that of the surrounding content.

Merge Two Documents into One

If you have multiple Word documents and you need to combine them, the method outlined below is more convenient.

  1. Open the Word document that you want to merge and click the “Review” tab.
  2. Click the section labeled “Compare”, and then select “Combine” from the drop-down list.
  3. In the “Combine Documents” window that pops up, you will have the option to choose the two documents that you intend to combine.
  4. The first option is to pick the main document that you sent for review under the “Original document” drop-down list (you might have to click the folder icon to browse to the document’s location). Keep in mind that this is the original document that you worked on without any r99999999ecommendations or modifications.
  5. In the “Label unmarked changes with:” box, type a name, for example ‘Original’, to indicate that this is the original document. If you don’t see your document in the drop-down menu, click the folder icon to browse to the file’s location.
  6. After making your selection, go to the “Revised document” section and pick the document that you want to combine with the original one.
  7. In the “Label unmarked changes with:” box, type the name of the editor who made the suggestions.
  8. Click “More”, and choose “New document” under “Show changes”.
  9. Click “OK”. Word now opens a new document that has merged the original document and the second copy. You’ll notice that the screen is divided into three sections showing the revisions made on the left side, the combined document in the center, and both documents split into two on the right screen.
  10. If this information is too complicated to read, click “Compare” and go to Show Source Documents > Hide Source Documents.
  11. When you’re satisfied with the newly made changes, click “File” and save the document.

Merge Additional Word Documents

You can also combine additional copies of Word documents with the revised document you just got. To do so, you will use the revised document which you saved after merging the two documents as outlined above.

Follow these additional steps to complete the process:

  1. Open the “Review” tab in Word’s toolbar.
  2. Select “Compare” to open a drop-down menu, and then click “Compare”.
  3. Select the revised document under the “Original document” drop-down list or via the folder icon.
  4. In the “Label unmarked changes with:” box, assign a unique phrase indicating that this is the revised document with the combined changes.
  5. Now, go to the “Revised document” section and choose the document that you want to merge.
  6. Type in the name of the author who made the modifications in the “Label unmarked changes with:” box.
  7. Open the “More” options and click “New document” under “Show Changes in”.
  8. Click “OK”. Word opens a combined document showing the original revised document and the newly revised document that you just merged.
  9. Go to “File” and save your changes.

How to Add Different Documents to One File

If you have multiple documents and you want to combine them to make one file, you can do so using the steps below:

  1. Open the original document and click “Insert”.
  2. Click on the “Object” option, and then choose “Text from File” from the drop-down menu.
  3. Browse for the documents that you want to add and then click “Insert”.

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